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Privacy Policy

 

Collect and use the personal data of applicants for undergraduate/postgraduate programs during their application process

PURPOSE OF THIS DOCUMENT

The University of Delhi is committed to protecting the privacy and security of your personal information (‘personal data’).
This privacy policy describes how we collect and use your personal data during the admissions process.
This policy applies to prospective students. In addition, each department/Centers/Institute/college will have its own NDA/privacy notice. It is important that you read this policy, together with any other privacy policy we may provide on specific occasions when we are collecting or processing information about you, so that you are aware of how and why we are using the information. We may update this policy at any time.

WHO IS USING YOUR PERSONAL DATA

The University of Delhi is the “controller" for the information that we obtain from you or others as a result of your application for study in various programs.
Access to your data will be provided to the University’s staff, including those based in the University’s colleges, who need to view it as part of their work in carrying out the purposes. We may also share it with the statutory bodies of the University.

THE TYPES OF DATA WE HOLD ABOUT YOU

The information we hold about you may include the following:

We may also process the following "special categories" of more sensitive personal data:

 

HOW THE UNIVERSITY OBTAINED YOUR DATA

Most of the information we hold comes from your application, for example, via online application system/portals.  We may also collect additional information directly from you and from third parties, including referees, former schools, colleges and universities, and government departments and agencies.

HOW THE UNIVERSITY USES YOUR DATA

We process your data for the purpose of processing and assessing your application for study, and for purposes related to your application, such as assessing your eligibility for different programs. We set out below those circumstances where it is necessary for us to process your data.
We also need to process your data in order to meet our legitimate interests or the legitimate interests of others. Examples include, but are not limited to, the following:

 

DATA SHARING WITH THIRD PARTIES

In order to perform our contractual and other legal responsibilities or purposes, we may, where relevant and necessary, need to share your information with the following types of organisation:

Where information is shared with third parties, we will seek to share the minimum amount necessary.
All third-party service providers that process data on our behalf are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

RETENTION PERIOD

We will retain your data only for as long as we need it to meet academic and institutional purposes, including any relating to legal, accounting, or reporting requirements.  Details of the retention periods for different types of programs may vary as per the rules and guidelines of the University of Delhi.
Depending on the circumstances and the nature of your request it may not be possible for us to do what you have asked, for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop.  However, where you have consented to the processing (for example, where you have asked us to send you certain types of communication), you can withdraw your consent at any time, by contacting your principal/head of the department.  

KEEPING YOUR DATA UP-TO-DATE

It is important that the data we hold about you is accurate and current. You can access, amend and delete your data yourself until the point at which you submit your application to the University. Please keep us informed of any changes after you submit your application.

CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this privacy policy at any time, and will seek to inform you of substantial updates. We may also notify you in other ways from time to time about the processing of your personal data.

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